It may seem hard to believe, but a new year has come again! In January, millions upon millions of people across the world set goals for themself on areas they’d like to improve. No doubt, you’ve certainly said “The diet starts in January!” or “This year I’m finally going to save money.”
What about goals for your organization, though? Surely, there are some things that can be improved around the office. We encourage you to look ahead to 2023 and make a New Year’s Resolution for your organization. Could you save money? Probably so – and an employee management system is the way to do it!
Make a New Year’s Resolution for Your Organization to Save Money
A fantastic goal for any company or higher education institution is to strive to save more money. While this may seem like a lofty goal that would be great but simply isn’t realistic, the truth is that the best employee scheduling software can and will achieve this for you. It does so in three main ways:
Reducing Uncovered Shifts
You need everyone on your team to be working when they’re scheduled, not more and not less. If someone is working less on a consistent basis, their uncovered shifts are probably causing quite a few problems.
When someone calls out on a regular basis and for non-emergency-related reasons, this is going to wreak havoc on your budget. Uncovered shifts have detrimental effects on your organization, like lowered productivity, increased labor costs in the form of overtime (more on this next), poor morale, and employee burnout. If a shift must be picked up by other employees, that creates more work for them, which can eventually lead to burnout for the more reliable team members. A hard-working employee may get burnt out due to the extra shifts, as well as angry at their team member calling off so often. This leads to a high employee turnover, an issue that wrecks your ability to stay within budget.
SubItUp’s employee management system uses AI to create your department’s perfect schedule. Automated scheduling puts artificial intelligence to work for you. You set up the initial rules, input minimal data, and AI does the rest to create your optimal schedule. You'll get the perfect schedule, in a single click. If someone consistently calls off a certain shift, they’ll no longer be put there on the schedule. The more shifts that give away, the less your software will schedule them. This significantly cuts down on the chaos that ensues from a last-minute call out.
Eliminating Unnecessary Overtime
Attempting to create your schedule either manually or with a platform that doesn’t offer you the visibility you truly need leads to increased labor costs that result from OT. When someone calls out without using SubItUp it can't be anticipated and can also cause a domino effect. If the ratio of employees hours able to work (EHATW) is close to the total hours of needed work to operate the business (OpHrs) then, if someone calls out, it tends to require managers to either shift the shifts around like a puzzle or just pay overtime - the latter is the most common.
This additional labor cost wasn’t planned for in your budget. What's even more frustrating is that you may not have needed an employee to work overtime in the first place; it's the result of a simple scheduling error. If an AI software had created the schedule for you, everyone could have stayed under the 40-hour threshold and no one would be getting paid time and a half. Our solution uses AI in order to predict potential scheduling issues when the schedule is being created, making managers smarter and giving them more visibility.
Cutting Down on Manager Burnout
Our research tells us that, on average, managers report they spend up to ten hours each week dealing with conflicts in the schedule. Not many managers have extra time in their day to redo administrative tasks. Managers get burnt out from working too much and slowly disengage. In fact, a heavy workload and working long hours are the number one risk factors for manager burnout.
You may be feeling it yourself right now, tired and frustrated with how often you are forced to redo the same schedule. Wasting time redoing your schedule means you have little time to focus on other tasks. They either aren't getting done or you are working longer hours than you should be.
SubItUp saves the average user 80% to 85% of their time creating schedules, reconciling time cards, conducting employee reviews, verifying certifications and training, as well as other miscellaneous administrative work to ensure the schedule is sufficient. For the managers mentioned above who were spending up to 10 hours a week building schedules, that number went down to two hours or less.
What does this have to do with your budget? Employee burnout is costly! People who are burnt out, employees at any level of your organization, disengage and then leave. The costs associated with a scheduling manager leaving, then recruiting, training, and ramping up someone new cannot be ignored. Investopedia tells us that small companies spend, on average, more than $1,500 on training each new employee. Each time someone quits, including managers in charge of handling constant scheduling conflicts, think of that as adding $1,500 to your budget for their replacement.
Book a Demo of the Best Employee Scheduling Software
For the three problems mentioned above, SubitUp’s scheduling software is the solution. Not only are schedules going to be correct the first time, but they will also be done significantly easier and in a less time-consuming manner than the methods of the past. This means labor costs are reduced, and your budget is easier to stay within.
Leave your budget problems behind in 2022 where they belong. This year, make staying on budget your New Year’s Resolution and bring in SubItUp to make that possible. It all begins with a short conversation. We look forward to being able to help you transition away from a software that doesn't do everything you need it to, to an employee shift scheduling software that is much more aligned with your daily and weekly needs. Let's talk about what we can do for you!
If you’re interested in learning more about what these solutions are and what positive changes can be brought to your organization, click the button below. We encourage you to book a call and begin researching your solutions now, rather than wait until March for Summer 2023 budgets. New Years is the perfect time for a new approach to employee management!
